Version History

Released April 10, 2008

Attendance Checkin Greeting: Fixed Past Due warning. Really!

Added Paid Date range to Invoice Items reports.

Added an additional warning if deleting a Style of Instruction.

Changes to Attendance Wizard to allow faster correction of ranks.

Added Black background color for ID card stripes.

Student ID cards: Styles of Instruction can be individually selected for each student. Click the Edit ID card button, or click on the School Name and address.

The School or Style logo printed on Student ID cards can now be selected on the Style Preferences screen. Go to School Setup, click on a Style of Instruction, then click the Style Preferences folder tab. There's now a drop down menu in the bottom left corner which allows you to select the logo to print on ID cards.

Invoice Duplication: There's a new Preference on the Preferences/Invoices screen which allows you to select whether the Comments on an Invoice are duplicated when Invoices are duplicated.

Duplicating a Student record now duplicates phone numbers and the student's photo.

Faster deletion of ALL enrolled classes! Click the red X next to an enrolled class on the Attendance screen, and select Delete All to quickly delete all enrolled classes for this student.

Version 4v30

Released April 7, 2008

Attendance Checkin Greeting: Fixed Past Due warning.

Spaces and returns are now automatically removed when clicking the Dup check button (next to the Last Name field on the Student Info screen.) Removed use of the Activator plugin which did this automatically after tabbing out of the Last Name field, but did not function reliably.

Birthday does not print on Student ID cards if no birthday data has been entered into the first birthday field on the Student info screen.

Shortened text on a few terms on Student ID cards to allow more text to fit on cards. For example: "Home Phone" has been shorten to "Home." "Member Since" has become "Since." Birthday years have been shorten to two digits, for examples "1990" is now "90."

List View now displays Rank after the Style of Instruction.

Invoices: For those users who do not wish to print any paperwork after creating an Invoice, "Update Only" has been added to the drop down menu below the Print button on the Invoice Entry screen. Click the Print button with "Update Only" selected to update Inventory for all items on the current invoice -- without printing anything!

Expiration Report now includes an option to select only Active students, or all students.

Long delay after Restoring fixed.

Version 4v29

Released March 19, 2008

Attendance Checkin: Shortened the time "No Student Found" and "Duplicate Student #" error messages display to 3 seconds.

Added Support button to Date error dialogs.

Changed Restore 'Snapshot' and Transferring Files importing to display more information. Added "Saving Data" dialogs.

Removed Go button next to the Rank Displayed field on the Style of Instruction Details screen. Training day totals are now updated automatically.

Verbiage changes to Tuition pick list on Invoice Entry screen.

Spaces and returns are now automatically removed if found after the Student first or last name.

Attendance Greeting Pause preference updated. Only a number can be entered.

Inventory prices are now automatically updated if a sales tax rate is added or changed in the inventory record.

Fixed a bug in Attendance recording using the Checklist which could cause the student's rank to be incorrectly recorded.

Changes to Attendance for dd/mm/yyyy formatting.

Birthdays now display properly in dd/mm/yyyy formatting on Student ID cards.

Added Greeting button to the Style of Instructions Details screen to quickly edit the Attendance Check In Greeting screen. Click the Greeting button, then click the Preview button to view Check In Greeting for the student you are currently viewing.

Version 4v28

Released February 28, 2008

Student ID cards are now even more customizable! Select the Style of Instruction, or choose which additional information is displayed. Just click on Edit ID card, or the school name and address to see the new options. Also see "Student ID's" in the built in Help for details.

The Duplicate button on Edit Attendance Wizard now lets you enter a number of duplicates to be created to allow for faster entry of previous attendance dates.

Added List View button to the Student Info screen. Click it to view your Students in a list. Use the Sort buttons at the top of the screen to sort by Status & Last Name or Last Name. Click on a students photo to view the record.

Added Grand Totals to Attendance Totals reports.

Changes to Invoice, Invoice Items and Payments reports.

Conversion from Martial Arts Organizer 3 corrections.

Version 4v27

Released January 16, 2008

Fixed Picklist screen.

Version 4v26

Released January 16, 2008

Network users: Activator 2.6 is now being used. Be sure to copy this new plugin into the Extensions folder inside the FileMaker Pro folder on all computers.

Attendance Check In Greeting screen is now editable. Go to the Preferences/Attendance Check In and click the Edit button in the middle of the screen. See the built in Help for details.

Attendance Rating feature added. Go to the School Setup screen, click on a Style of Instruction, then click the new Style Preferences folder tab. At the bottom of the screen are the new Attendance Rating fields. See the built in Help for details.

Style Preferences: Check Ins per Day can now be set to Off. This may improve performance on slower running computers.

Martial Arts Organizer 4 now has the capacity to count "Training Days." Any day a student attends one or more classes counts as one Training Day. Multiple classes within the same day are not counted. See the built in Help for details.

Finances screen: holding the mouse over the Total $ field displays the line items of the invoice in the yellow tool tip. Also payments are displayed when holding the mouse over the Paid $ field.

Added internal serial number checking when creating new records.

Changes to Attendance Check ins per day functionality.

Accounts created with the name Master no longer prevent updating, and are automatically removed from the Accounts screen. Users can no longer create a Master account.

Payments Received report: added Payment type, Account or Check #, and Status of Invoice to Detailed report. Added report sorting options. Removed sales tax and discount amounts because they could be overstated if more than one payment was entered, or change was given for cash transactions. Cleaned up format.

Invoice Items report: can now be searched by Due, Past Due and Paid invoices. Now includes whole price and profit calculation. Added report sorting options. Cleaned up format.

Invoices report: Added subtotal field. Added report sorting options. Cleaned up format.

Added Sales Tax by Invoice item report, and renamed Sales Tax report to Sales Tax by Invoice.

If a report displays the Invoice # as a button, click the button to view the Invoice.

Edit Attendance Wizard now has Reset button which will refresh the Class Name, Hours, Style and Instructor information.

Edit Attendance Wizard now has View buttons next to the Class Name and Style fields. Click the button to view the Class or Style details.

Attendance Totals report can now be sorted and totaled by Instructors.

Inventory: Users in Australia and New Zealand now have their own Inventory screen.

Inventory: Users can now enter either a Retail Price, or a Retail Price + Sales Tax, then hit the TAB key, and the other price is automatically calculated.

Version 4v25

Released December 2, 2007

Network users: Simple Dialog 3.1d1 used. Be sure to copy this new plugin into the Extensions folder inside the FileMaker Pro folder on all computers.

FileMaker 9.0v2 used, which corrects a number of problems introduced in FileMaker Pro 9. Click here for FileMaker Inc.'s fix list.

Added Total Classes enrolled to Attendance screen.

Added Edit Attendance Wizard to quickly modify recorded attendance. Select "Edit Attendance" from the Wizards menu, or set the drop down menu before the Check In button on the Attendance screen to "Edit Attendance" then click the Check In button.

Changing Status now give user the option to change just the current student, or the Found Set.

New Preference flags active students as Absent if they have not attended class in X number of days. The word Absent appears under their photo. Please go to the Preferences/General screen and enter a number of days in the "Flag an Active student as Absent if student has not attended a class in [ ] days" field. It's the fourth entry in the Default section.

Quickly find absentees by setting the drop down menu below the Find button to "Absentees" then click the Find button. (Works on data entry screen, and the Style of Instruction Details screen.)

New Startup Preference warns if any Active students are absent.

If a student is absent, the Style of Instruction is flagged in yellow on the Attendance screen.

If a student has expired, the Style of Instruction is flagged in red on the Attendance screen.

New "Check ins per day" field added to the Style of Instruction Details screen which will control the number of times a student can check themselves in each day. This number can be customized for each student, and each style they are enrolled in. The default # of check ins is set on the Styles & Ranks Entry screen. (Go to the School Setup screen and click on any Style of Instruction. The new "Check ins per day" field is in the bottom right corner.) Please read the Help note: "Attendance Check ins allowed per day" for details.

New Attendance Check in Preference # 4 allows students to check in and computer selects class from enrolled classes with no user interaction required. See the Help note: "Attendance Check in Option 4" for details.

Adjusted window resizing preference.

Phone numbers displayed on most reports now abbreviated to accommodate longer text.

Canceling logout now quits instead of re-opening.

"Email Invoice" script removed from Scripts menu. To email an invoice, select "Email" from the drop down menu below the Print button on the Invoice Entry screen, then click the Print button.

The bottom line now prints correctly on the 6 per page Student ID cards.

<Last Test Passed> Merge field corrected to merge properly in Form Letters.

Canadian Sales Tax modified for Quebec and Prince Edward Island. PST is now applied to item price.

Invoices: Corrected third invoice duplication option to display the correct year if the Past Due date is in December.

Invoices: Added Date Paid field which is automatically entered as the payment date, or the earliest payment date entered if more than payment is submitted.

Revised Sales Tax, Payment and Invoice Items reports to include sales tax information.

Added "Sales Tax" to drop down menu below the Find button on the Invoice Entry screen to quickly create Sales a Tax report. There are now a number of ways to view Sales Tax totals. From the Invoice Entry screen, select "Sales Tax" from the drop down menu below the Find button to quickly create the Sales Tax report. Or go to the Reports menu and select Finances from the list of categories. To view the total Sales Tax for all items on an invoice, use the Sales Tax or Payments reports. To view Sales Tax per individual item sold, use the Invoice Items report.

Refunds and Store Credits. See the built in Help for instructions for refunding returned items or issuing a store credit.

Cash Register Detailed report updated to include first item on invoice, discounts, and sales tax. Brief and Totals reports also available.

The Report Find screen now has individual clear buttons, and an "Exact Match" button. Click this button to the right of a field to more precisely match selections made from drop down menu. For example: Using Exact Match while searching for a rank of "White Belt" will no longer include students with a Rank of "White Belt - 1st Stripe."

Fixed drop down menus in Payments report find screen.

Version 4v24

Released September 14, 2007

Removed Web viewer portals which were causing a Runtime Error to occur when viewing the Main Menu, clicking the Version Check button, or selecting Visit Support Forum from the Help menu.

Version 4v23

Released September 12, 2007

Corrected access to Inventory screen.

Corrected Attendance sheet sorting.

Adjusted Window resizing preference.

Revised Preferences screen.

Version 4v22

Released September 11, 2007

Built Using FileMaker Pro 9!

Windows Users: Martial Arts Organizer 4v22 is now certified 100% compatible with Windows Vista. Windows 2000 is no longer supported.

Macintosh Users: Please update your Operating System to 10.4.8 or higher.

Network users: Please upgrade to FileMaker Pro 9.
(New features requiring FileMaker Pro 9 are noted with an asterisk.*)

Network users: Simple File 1.1 plugin used. Be sure to copy the new plugin into the Extensions folder inside the FileMaker Pro folder on all computers.

Windows for data entry screen and pick lists are now resizable!
Click and drag the lower right hand corner of a window to resize it.*

New Preference: Window sizes can either be default, user defined or maximum.*
See the new drop down menu on the Preferences screen, in the top right hand corner.

Folder tabs set to fixed sizes.*

Opening sequence updated. Version 4v22 opens faster than previous versions.

Past Due invoices now display red highlighting.*

Payment Reliability field re-programmed and now changes color depending on results.*

Follow ups with Due Dates in the past have red backgrounds.*

Headings for Custom fields on the Notes screen now appear purple if empty, and have no color when filled.*

Days Since Last class color coded on data entry screens.*

Added Absentees to the drop down list below the Find button on the Student Info and other data entry screen. Just select Absentees, then click the Find button, to find students who have not attended class for a given number of days.

Invoice pick lists: Inventory items which need to be reordered and Tuition items which are Paid or already one the current invoice have red backgrounds.*

Invoices and receipts with a zero balance due now display "Balance Due $0" instead of "Paid in Full $0."

Invoices which have been printed or successfully updated now display "Sold Items Have Been Deducted from Inventory" at the bottom of the list of items. New Invoices display "Click the Print Button to Update Inventory" until the Print button is clicked and Inventory is updated.

Invoices and receipts now display the number and total $ amount of Past Due invoices, under the Balance Due.

Invoices, coupons and statements now default to Portrait page orientation, unless the "Do not restore print settings" preference (on the Preferences screen) is checked.

Restoring and Transferring Wizards now checks for open windows before proceeding.

Custom fields headings on Notes screen now restore properly.

Users who do not have Finances checked on their Account (see the Accounts screen) cannot use the Quick Invoice button on the Main Menu.

Users who do not have Student Info checked on their Account (see the Accounts screen) cannot use the Find Student button on the Main Menu.

Added Inventory to the list of screens on the Account setup screen. Users who do not have Inventory checked on their Account (see the Accounts screen) cannot use the Inventory button on the Main Menu. Administrators: Go to the Accounts screen and check the Inventory box for accounts which should have access to Inventory.

Master account name and password now mandatory when using these Wizards: Restore 'Snapshot,' Transferring Files, Transfer Attendance Only, Updating Martial Arts Organizer.

Added Mexico to the list of supported countries.

*Asterisk indicates new features requiring networking users to upgrade to FileMaker Pro 9.

Version 4v21

Released August 8, 2007

Network users: Visit www.filemaker.com and update to Version 9.

Adjusted bar code font on Student ID cards to accommodate six digit alpha numerical Student #'s.

Changes to Fast Pay Wizard "Payment Made to" field.

Updated Map button on Student Info screen to accommodate new Yahoo maps coding.

The last Avery 2951 badge design used is now stored. (Network Users: FileMaker Pro 8.5v1 or higher required.)

Simple Dialog 3.0.3 plugin used. Network Users: Please be sure to install the Simple Dialog 3.0.3 plug in on all of your computers.

Test List: Added days since last test, classes & hours attended, and start date. This report is now the Detailed version. Also added a brief version.

Added "Do NOT restore printer settings" option to Preferences screen. Check this box only if you are experiencing printing problems and have been instructed by Tech Support to do so.

Added Beijing to list of countries.

Added Billing address to Student Info screen. Select the Default Address on the Billing folder tab.

Added "Do Not Deduct Quantity" check box to Inventory screen. Check this box for items that should not have the Quantity in Stock field reduced each time the item is sold. For example tuition and late fees should not be adjusted in inventory when sold. Check this box to prevent these items from appearing in the items to reorder report.

Fixed a bug in the Sales Tax report if date ranges were used.

Attendance cards no longer print folder tabs or unwanted text.

Invoices
Adjusted student address so last line is not clipped on long addresses.

Added new Invoice printout with the school address in the upper left corner for use with #9 double window envelopes. Select "Invoice - Left" from the drop down menu below the Print button on the Invoice Entry screen.

Print Tax ID or ABN on Invoice option. Added new Preference on the School Setup screen. Check the "Print on Invoices" box to include the Tax ID or ABN on Invoices, Receipts or Statements.

The Student's name is now editable on Invoices.

The first line of the invoice is displayed under the Student's name. Click into the field and it will pop open to display the entire address, which is now editable.

New address Edit button let's you switch between Home and Billing addresses, or update an invoice to use a new address. For example, if you change a students address after an Invoice has been created, or would like to use the Billing address you've just entered, go to the invoice you wish to correct and click the Edit button. You can then select an address and update the invoice(s).

Added Created by and Modified by fields to Invoice Entry screen.

The invoice comments field is empty after invoice duplication.

Version 4v20

Released May 22, 2007

This version uses FileMaker Pro 8.5v2 for Windows users. Although no Windows Vista issues were reported, Martial Arts Organizer 4 is now certified 100% compatible with Windows Vista.

Network Users: Visit www.filemaker.com and update to Version 8.5v2. If you're using FileMaker Pro 8.5v1, it's free.

Simple Dialog 3.0.2 plugin used. Network Users: Please be sure to install the Simple Dialog 3.0.2 plug in on all of your computers.

Added Totals to Wholesale price list.

Added "Enroll in ALL" button to pick list for enrolling students in a class.

Added Puerto Rico to list of supported countries.

Updating or restoring no longer resets interface colors and other fields to the defaults.

Fixed an error which was causing checking screens to display wrong message to all students.

Fixed an error which caused the "Payments Made to" field to become blank after using the Fast Pay Wizard.

If no payments or invoices have been created, the Payment Reliability field on the Invoices screen is left blank.

Version 4v19

Released April 6, 2007

Added Bar code font to Attendance sheet printouts.

Fixed a two bugs in Invoice Duplication which could cause invoice items to duplicate improperly if the invoice contains more than one item, or display the wrong duplicated invoice, if duplicating once only.

Improved Accounts and Passwords! Removed second password dialog box when Staff members sign in. All users can now sign in using the Account Name and Password you've created on the Accounts screen in the first (and only) password dialog box.

Note: Accounts must be created with the EXACT first and last name entered on the Staff screen. For example, if you have a staff record for Robert Smith, the Account you create for Robert must have "Robert Smith" as the Account Name. If you enter anything different, for example "Bob Smith" as the Account Name, this user will not be able to view his Notes.

Accounts with Staff access cannot view Notes and Follow ups that are assigned to other staff members. The Account Name used to log in must be the same as the "Assigned to" field of the Note or Follow up, or the "Assigned to" field must be blank.

Created by and Modified by fields at the bottom of the Student Info screen now display the Account Name used to open Martial Arts Organizer.

Added Logout button to Accounts screen.

Added Quit/Logout to Scripts menu.

Fixed a bug which caused a message to be displayed stating the student is not "active" when enrolling in a Class or Style. (Error would only occur if an Active student is not enrolled in any Style of Instruction.)

Added "Show warning if not Active when enrolling in Style or Classes" checkbox to Attendance screen. Leave this box unchecked if you don't to see a Status warning message.

Expanded Linked Students portal on Student Info screen so Student Names and numbers do not overlap.

Changed structure of "Custom Text field" headings and "Check in Message for All Students" for proper displaying for network users.

Version 4v18

Released March 26, 2007

Windows Users: It appears as though the makers of the Simple Dialog plugin have still not fixed the problem which causes this error message to appear:

This message is completely bogus; there is no lose of data, or premature shutdown happening here. The problem is a splash screen (advertisement) for the Simple Dialog plugin is not being displayed. Please disregard this error message.

In the meantime, I've added my own closing message which appears after successfully quitting Martial Arts Organizer. It looks like this:

I have been working with the developers of the Simple Dialog plugin since January regarding this matter, and although they are quite slow, they are making progress.

Fixed a bug which caused Inventory #'s to be overwritten with a 12 digit number after Restoring.

Completed re-write of all Tutorials.

Version 4v17

Released March 22, 2007

Updated Simple Dialog plug in to Version 3.0.1, which eliminates the bogus error message appearing when you close Martial Arts Organizer. (Windows users only.) See the note below under Version 4v15.

Network Users: Please be sure to install the Simple Dialog 3.0.1 plug in on all of your computers.

Simple Dialog 3.0.1 plug in used to create new, more informative dialog boxes.

Completely revised the School Setup, First Student and New User tutorials.

Corrected page orientation in Attendance reports.

Minor changes to Restoring wizard. Software does not close after successful restore.

Fixed a bug which caused Mailing Labels to fail if "Use Found Set" is checked on the Reports screen.

Eliminated screen flashing when creating Mailing Labels from the Reports screen.

Class Enrollment: Check the "Display Confirmation" check box if you'd like a brief message to appear confirming enrollment. Otherwise, a single beep will confirm enrollment.

After enrolling a student in a class, the screen will automatically scroll to the last class selected.

If a student is not Active, a message will appear when clicking the + button next to Style of Instruction and Classes on the Attendance screen. Removed "Not Active" error message when enrolled a student in classes.

Fixed sort order for Team and Style & Rank pick lists

Creating a new student record automatically sets "Display Birthday Screen & Play Song" on the Attendance screen.

Inventory: Creating a new Inventory record now automatically assigns a random 12 digit Inventory #'s, which can be edited. A warning will appear if an inventory number exceeds 12 characters, contains a space, or a carriage return.

Inventory Bar Code labels and printouts: Changed bar code font output for better compatibility with inkjet printers.

Added Student Name below Person Responsible for Payment on Coupons.

Added the ability to Export attendance records, then later import them. See "Attendance Records: Exporting" in the built in Help for details.

Version 4v16

Released February 23, 2007

Fixed Restore 'Snapshot' error which would display Ranks and Letter Merge Fields as being improperly restored.

Changes to the Vault to ensure the correct values are entered for important numbers.

Version 4v15

Released February 23, 2007

Windows Users
Windows computers may display this dialog after closing Martial Arts Organizer 4.

Other Fixes and New Features

Fixed a bug which caused "Student Not Active" error message to be displayed when enrolling a student in a class.

Fixed a bug which caused the Fast Pay Wizard to find more invoices than the date range specified if choosing "Due & Past."

Style of Instruction details screen now displays Next Test Eligibility without having the click the "Reset" if updating from a previous version of Martial Arts Organizer.

Fixed formatting of School Name and address on Student ID cards after registering.

Fixed "Gap at Top" buttons on Bar Code Labels and Address Labels.

Adding a new bar code label now displays the last "Gap at Top" selected.

A4 page size now properly set if selected on the School Setup screen.

When printing Bar Code or Address labels, the page size is automatically set to US Letter or A4, depending on your selection on the School Setup screen.

Added home phone # to attendance cards.

Added "Bar Codes Labels" to Inventory print button.

New Attendance Preference: "Do / Do Not" record attendance for Past Due or Expired check ins.

Added "Certificate #" merge field to Templates so a unique number can be added to Certificates. (Note: the Certificate #'s are not sequential, but they are always unique.)

New Report: "Invoice Items - Brief" displays totals for each item sold.

Version 4v14

Released February 13, 2007

Automated Payment Systems
Martial Arts Organizer.com has teamed up with Automated Payment Systems to provide fast, affordable Electronic Funds Transaction (EFT) payment processing. Now users can create invoices and send the payment information quickly and securely to Automated Payment Systems. APS will collect your money, deposit it into your bank account, then email you a results file of successful payments which you can quickly import into Martial Arts Organizer 4. They'll also send you a monthly statement. (This service is optional. Monthly and transaction fees apply.)

For more information, please contact Dave Eyring at 800-274-0772, extension 15.

By the way, there is now an APS menu in the Menu Bar at the top of the screen!

Fast and Easy Student ID Cards
Cutting up Student ID cards is now a thing of the past! Martial Arts Organizer 4v14 has been programmed to print directly to Avery Name Badges! The Avery 2951 Self Laminating badges come on a 4" by 6" piece of card stock with a very clever self-laminating design. All you need is an ink jet printer that allows you to create a Custom Page size, and you can quickly print and laminate Student ID cards. (See "Avery Badge Instructions.pdf" in the Martial Arts Organizer 4v14 folder for details.) Print Name Badges one at a time, or print them for an entire class!
For a limited time, you can purchase Avery 2951 Badges directly from Martial Arts Organizer.com at a reduced price! Hurry, supplies are limited!

New ID card feature: And speaking of Student ID cards, you can now change the font, size, style, color and line spacing of the School Name and address. Click directly on the School Name text if viewing the Student ID cards, or click the "Edit School Name" button if viewing the Avery Name Badges. Instructions are right on the screen. Be sure to adjust your school name before printing any ID cards.

All New Next Test Requirements
By popular demand, users can require students to meet more than one requirement in order to be eligible to test. Previous versions of Martial Arts Organizer let you select a date or # of classes or # of hours required in order to be eligible to test. If any one criteria was met, the student was flagged as Eligible. Now users can select a date and/or # of days, and/or # of classes and/or # of hours. For example, let's say you test you have a test coming up on the 15th of next month, but you only want to test those students who have attended 30 classes. The new Style and Ranks screen lets you enter your test requirements: Next Test Date = Feb 15, 2007 AND 30 Classes.

When you update to Martial Arts Organizer 4v14, your Next Test Requirements are automatically converted to the new format, using OR between each date, # of days, classes, or hours.

You should open each Style of Instruction and verify each Rank has the correct requirements. To do this go to the School Setup screen and click on a Style of Instruction. This screen now includes three testing requirement fields for each rank: Next Test Date AND/OR Requirement #1 AND/OR Requirement #2. (See the built in Help for more examples.)

There is also a Comment field for each Rank. This comment will be displayed on the Attendance Check In screen. For example, users can add "Instructor Approval Required!"

After you have changed your rank requirements, these changes will be displayed on the Style of Instruction details screen ONLY AFTER you click the Reset button. To update everyone, go to the Attendance screen for any student and click on an existing Style of Instruction in the upper left hand corner. This displays the Style of Instruction details screen. Next, click the Show All button at the top of the screen, then click the Reset button just above the Close button in the bottom right corner, then click Found Set. That's it! You've just updated all of your students to your new eligibility requirements!

When viewing the Style of Instruction details screen for a student, the Next Test Requirements default to those of the current rank, but you can change the Next Test Requirements for an individual student. So if you have a student who has fallen behind, or has special testing requirements, you can make changes to this students Next Test Eligibility fields. Any changes made do not affect other students. Click Reset to return the Next Test Requirements to the default values for that rank.

There is also an Edit button on the Style details screen which allows editing of Style & Rank information.

Updating is Getting Easier
It's no longer necessary to register the software again before you can update.

When Version 4v15 or any later version is released, you'll be able to update from 4v14 with just a few mouse clicks! Opening folders will be a thing of the past, and moving files will all be done automatically!

To update Martial Arts Organizer, just select "Updating Martial Arts Organizer" from the Wizards menu of the version you are currently using and follow the on screen instructions.

Transferring Files Made Easier
Moving your data between school and home is now even easier. See 'Transferring Files' in the built in Help for details.

If you'd like to dedicate a front desk computer to recording attendance WITHOUT NETWORKING, read the Help note "Attendance Computer: No Network Required" under 'Transferring Files' in the built in Help.

Network Users Only!
FileMaker Pro 8.5v1 Used - Plugins Updated
If you are not networking Martial Arts Organizer, disregard this section.

Martial Arts Organizer 4v14 now uses FileMaker Pro 8.5v1, however if you currently are using FileMaker Pro 8.0v3, it is NOT necessary to upgrade. Do not upgrade your copies of FileMaker Pro at this time because FileMaker Inc. is due to release another update in the near future to fix Windows Vista incompatibility issues.

This version uses Version 3.0 of the SimpleSound and SimpleDialog plugins. Network users be sure to copy these plugins into the Extensions folder of each computer. See the Networking article for details.

Other Changes and New Features

Font problem in School Name on Student ID # 7 fixed.

Added Style logo to Style details screen.

Redesigned Attendance Check In screen to accommodate new Next Test features.

Added Preview Attendance Check In screen button on Preferences screen.

When searching for Expiring or Eligible students, the user can now select "Active" or "All Students."

Invoices: Fixed format date in the Balance Due text to properly display dd/mm/yyyy format.

Fixed P.O. Box data for APS export file. Added Student ID# field.

Student ID cards can now be printed for the Found Set.

Added Germany to list of supported countries.

Replaced "DOB" with "Birthday" on ID cards.

Birthday now displays correctly if using dd/mm/yyyy format and no birth year is entered.

Added Sort by Last Name heading to "Names and Bar Codes" printout.

"Cannot checkin if Past Due or Expired" check boxes now can be set for individual students.

Letters: Style of Instruction logo used if a Style of Instruction has been selected. If there is no Style of Instruction logo, the school logo will be used.

Updated View button dialog boxes on Invoice Entry and Style of Instruction.

Added Method of Payment field to Fast Pay Wizard.

"Record in Use" error fixed when adding a new Rank.

Ask Jeff button has been renamed 'Support.'

Added Invoice Duplication preference to Duplicate Invoice screen.

Invoice duplication options now included in Support email.

If updating from a previous version, registering the software again is not required.

When enrolling a student in a class, if the student does not have a status of 'Active' a dialog box will appear asking if you'd like to change the student's status.

Added Uninstall option to Windows installers. Original Setup_MAO4.exe file must be present.

Added "Staff" and "Find Student" buttons to the Main Menu.

Added Notes to Staff screen.

New drop down menu added below the Print button on the Staff screen. Select "Staff Info w/ID," "Time Clock Report," "Notes" or "Follow Ups."

Restoring a Backup 'Snapshot' now verifies all records are successfully imported.

Re-arranging or deleting a Rank now updates the Style of Instruction records for all students.

Fixed a bug in the 'Clean up Windows' script which caused windows to flash.

New Attendance Preference: "Do / Do Not mark Late arrivals" allows all Attendance checkins to be recorded as Present.

New Inventory Report: Wholesale Reorder report displays wholesale price and quantities. Added drop down menu below Print button.

Fixed a problem which may cause Inventory photos to improperly link if the same numerals were used.

Added 'APS' (Automated Payment Systems) menu to the menu bar at the top of the screen.

Removed APS Account # field for School Info screen.

Updated "Invoice List - Vault" report to include current Vault data.

Version 4v13

Released January 5, 2007

Added Student Name and Status to Find Invoices screen.

Duplicating a Student no longer also duplicates the Student #. A unique Student # is assigned.

Added Sort buttons to Attendance Check-in list and Promotions Wizard.

School logo can now be placed in the middle of the top or bottom of certificates.

Updated plugins. Network users: copy new plugins to Extensions folder.

Added warning Sound plugin will not work with FMP 8.5. (Network users only.)

Promotions Wizard now lets users enter a test score.

Promotions Wizard now lets users add or delete enrolled classes by clicking the Show Enrollment button.

If a name has been entered into the Person Responsible for Payment field, when a new invoice is created, the user can select the Student or the Person Responsible for Payment as the person named on the invoice.

A default Style of Instruction can now be selected for Templates.

Attendance Sheets can now be sorted by Class Name, Class Sort #, Student Name or Style and Rank.

Attendance Sheets - user can select if a new page is printed for each class.

Attendance Sheets - "Use Found Set" check box no longer opens an unneeded window.

Class Roster - "Names" no longer prints a separate page for each class.

When viewing Student ID cards, the text below the school name can be edited by clicking on the text. Buttons added: add School Address or motto, and Clear.

Users with Receipt printers can now print receipts with their school logo by selecting "Receipt w/Logo" from the drop down menu below the Print button on the Invoice Entry screen.

Coupons can now be printed 6 per page, or 3 per page.

Attendance Totals reports now can be created with the "Use Found Set" button checked.

New reports in Attendance Totals: Date (Brief), Class Name (Brief), Class Sort # (Detailed & Brief).

Fixed a bug in Find Invoices scripting.

Email Tech Support optioned added if Registration fails.

First draft of Automated Payment Systems integration.

Added South Africa to list of supported countries.

Version 4v12

Released November 9, 2006

Updated Help and File plug ins.
Network users: be sure to copy these new plug ins to EVERY computer.

Coupon sort order changed.

Attendance checklist now jumps to first student in list.

Purchase button unhighlights when software is successfully registered.

Changes to Conversion from Version 3 scripting.

Fixed find Active in Attendance totals report.

Changed buttons on Attendance Totals reports, added Student Name - Brief report.

Removed H1, H2, etc from ID cards.

School address info can now be edited on ID cards. Just click on the school name when viewing the ID card to edit.

Staff ID cards display school logo if no photo is present.

Fixed editing of Notes and Letters.

Invoice Line Items and Payments can now be edited directly. Removed separated dialog box for editing.

Test List & Promotions Wizards now displays a Find screen allowing the user to search for eligible students by status, name, style, rank and more.

Added two page letter.

More details added to pre-formatted email created using the Ask Jeff button.

Staff photos now restore properly.

Added "Clean up Windows" to Scripts menu, which closes all opened Martial Arts Organizer windows, except the main window.

Ascending & Descending Date Labels adjusted.

Entry screen for School Styles of Instruction modified to make editing Next Test fields faster. Added Print button. Added "Style & Rank" report.

Added confirmation splash screen when enrolling a student in a class.

Restoring 'Snapshots' streamlined. It's no longer necessary to enter passwords.

Added progress bars to Backup and Restore Wizards.

Selecting an enrolled student from Class Detail screen properly displays the student record.

Removed beeps from many dialogs.

Fixed FML10.dll registration error which cancelled installation. (Windows only.)

Version 4v11

Released October 19, 2006

Student #'s can now contain any combination of 8 numbers and letters!
The Student # fields has been made larger on all data entry screens.

Use only these characters:

A-Z Upper Case only
0-9 (numerals)
- (minus sign)
. (period)
"space" (enter using the comma key)
$ (dollar sign)
/ (forward slash)
+ (plus sign)
% (percent sign)

Invoices, Letters and Notes screens now allow sorting of lists by Date.

Corrected Invoice list grand totals.

Invoice Date Due is not longer a required field.

Invoices Duplication now displays more detailed progress.

New Preference: Do / Do Not change On Hold or Inactive Status to Active after successful Check In.

Added "Delete All Labels" to Scripts menu of Labels module.

When printing Address Labels, the user is now prompted to sort by Last Name or Zip / Post Code.

Bar Code labels are now automatically sorted by Last Name or item description.

Find screen for Attendance reports now contains the Status field.

Changes to Conversion Wizard for users in countries using the 'dd/mm/yyyy' date format. This corrects date reversing problem.

Staff names corrected when converting from Version 3.

Corrected Birth month displayed on Student Info for users selecting 'dd/mm/yyyy' date format.

For Australia & New Zealand: Added Sales Tax folder tab on Inventory screen.

All printout adjusted for A4 paper size.

Quantity in Stock field added to Inventory printouts.

Added Curriculum Printout.

Clicking on a student name in the Classes/Who's Enrolled screen now opens a new window and leaves the previous classes screen still open.

Status can now be changed on the Test List. Just click on the field.

Attendance Check In: If a student is not enrolled in the Style of Instruction, attendance is recorded and the standard greeting screen is not displayed, but a smaller welcome dialog box appears.

Version 4v10

Released September 22 , 2006

Fixed Restore Backup Wizard.

Revised Updating Instructions.

Version 4v09

Released September 21 , 2006

This version of Martial Arts Organizer is built with FileMaker Pro 8.5.

Corrected confirm deleting all student photos dialog box.

Linking Student pick list sorts by Student Last name.

Invoice duplication updated. Empty invoices are no longer duplicated.

New Preference lets users select Invoice Duplication automatically at startup, or manually by going to the Wizards menu and selecting "Auto Dup Invoices."

Test List report modified to include the students Belt size, and Last Test Passed.

"Use Computers Clipboard" preference updated for Windows XP.

Attendance Totals report now has a Brief version with just totals by Style & Rank.

Version 4v08

Released August 22nd, 2006

User must confirm deleting all student photos.

Auto Dup Invoices now searches for dates previous to the current date.

30 Day Trial and registering sequences updated.

Put "Days Remaining" for Style of Instruction on it's own line.

Fixed Time Clock report.

Removed student name from school class schedule.

Users can now print a list of names and bar codes using the drop down menu below the Print button on the data entry screens.

Registration scripts confirm new school record creation.

Letter screens have Go buttons to switch Letter Layouts.

Version 4v07

Released June 27, 2006

Clicking the Find button, then going to the Main Menu no longer unregisters the software. (SM)

Staff members can now scan a single clock in or clock out bar code. (SM)

Fixed selection of a Special Team. (JT)

Style of Instruction Status on Attendance screen displays Expiration Date if you hold the cursor over the Status field and display the Sticky Note.

Removed page setup settings from invoices printed to a receipt printer. (CN)

Status field no longer appears blank when creating a new record. (CK)

Added Receipt for Star Micronics SP500 Receipt Printer. (CB)

Creating a New student record no longer displays School Setup error messages. (JB)

Inventory Print button will now let you print only the items you need to reorder. (TJ)

Student #'s with letters in them will not be allowed.

Cash Register reports sorts by payment type only if no salesperson is selected in the Find screen. (CB)

Changed spacing of School name and address on ID Cards.

Version 4v06

Released June 10, 2006

Updated Conversion Instructions. Please reprint the latest version.

Fixed Inventory arrows so Registration Info is not deleted. (SD)

Fixed 'Ask Jeff' button on Inventory screen. (SD)

ESC key no longer stops Attendance Check In. (SM)

Fixed Touch Screen Attendance Check In so a dialog box is not presented when more than one class must be selected.

Removed 'Expires' field from Attendance/Style of Instruction & Rank and moved Status to the left.

Tool tips now display Style of Instruction and Class Enrollment details.

Fixed a Conversion bug which may cause ranks to transfer improperly. (BK)

Fixed a Conversion bug which so Employee Names appear in converted Time Card Entries.

Fixed a Conversion bug so birthdays convert properly for users who format dates as DD/MM/YYYY. (DR)

Fixed a Conversion bug so time card entries transfer properly.

The number of classes attended now properly calculates for converted Attendance data.

Edit Attendance screen now properly displays Class Name for converted data.

Added Delete button to Status editing and all other item entry dialog boxes. (SM)

Status field now displays drop down list in Find mode. (SM)

Modifications to details in Ask Jeff email.

Added Classes attended and days, classes or hours until next test to attendance check in greeting. (SM)

Added ability to mark Time Card entries as paid. (SM)

Automatic backup when quitting or opening no longer displays a second dialog boxes the user must acknowledge. Only a brief message is flashed. (SM)

When displaying the Status Pick List, clicking the Close button will activate move the cursor to the Status field and display a drop down menu.

Fixed 'Script Cannot be Found' error messages when using Attendance pick lists.

Version 4v31