Version History

Several fixes for network users: removed record locking at startup and a message that appears when beginning attendance check in.

Fixed a bug which could cause an error when enrolling students in a Saved Class list.

Added instructions for PC users on the Add Snapshots screen of the Support Wizard.

The new QuickFind feature (introduced in version 5v17) now displays a "No Records Found" message if no records match the QuickFind text you've entered.

Fixed a bug which caused invoice duplication option #3 (duplicate invoices on the same day of each month) to skip a month if the past due date was in the next calendar month.

Additional information included in emails created using the Support button.

Added a "New" button to the School Info screen for creating styles, classes, teams and inventory items.

Updated information for requesting a new Registration Code when changing School name or address.

Images of inventory items will now display correctly on the Retail Price List report.

Added new merge field for templates: Date Renewed from the Style Details screen. Please be sure to select a Style of Instruction when creating a letter for your student. Otherwise, this date will not appear in the letter.

Changes to the Delete Blanks script in the Attendance module.

Advance Check In when using the Touch Screen option now displays the correct screen for the additional check ins.

Fixed a bug which caused network guests to receive an error message at startup.

Corrected the tax percentages displayed on invoices and receipts.

Fixed a class enrollment bug with would display a registration error if the student record for the first student to be enrolled in a class had been deleted.

The free eBooks folder now contains the correct "Lessons from the Road" document.

This feature alone is worth updating for: select "QuickFind" from the drop down menu below the Find button and search ALL data fields with one mouse click. There's no need to click into any one field and hope that's where you'd entered what you're looking for. The QuickFind feature will search every field.

Student Photos can now be displayed on the Attendance check in screens as well as Class Roster and Attendance Sheet reports. This feature is automatically enabled. Go to the Attendance Check In folder tab of the Preferences screen and make a selection from the new "Display Student Photos" drop down menu at the top of the screen if you wish to make changes.

Numerous changes to the Support Wizard to make it even easier to use.
Please be sure to click the Support button each time you submit a question.

Fixed a bug in attendance check in, option 4 if advance checkin is being used and it's the first checkin of the day.

Fixed a bug which caused attendance entries recorded using the touch screen feature to display blank student names on the Attendance folder tab of the Class Detail screen.

Fixed the class count on the tooltip on the Enroll All button when viewing Saved Lists.

Revised the class enrollment scripting to properly display enrolled classes and eliminate blank enrollments appearing on the Class Detail screen.

Added merge fields for Templates:
Custom Text 5, Custom Text 6, Custom Date 5, Custom Date 6.

If a Style has no Ranks or Levels it's name will appear as "No Ranks" or "No Levels" in the list of Styles on the School Info screen. This is to ensure each Style has at least one rank or level.

Added the ability to add boilerplate text to every invoice. Go to the Settings folder tab of the School Info screen and enter your text in the new "Invoice Boilerplate Text" field. Boilerplate text appears below invoice comments.

On the Invoice Entry screen individual invoice items can now be edited by clicking the blue arrow to the left of the item. The Item Details screen that appears now includes editable tax rate fields.

For users in Ontario, Canada:
Added HST to the drop down list of tax options on the Invoice Entry screen.
If there are any additional changes needed, please email technical support.

Updated Canadian tax labels. The PST label will become HST if the Country is Canada and the Province is Ontario.

An error will be displayed at startup if the data files are being opened from the Dropbox folder. Carbon Copy and Dropbox should be used for backup purposes only. Please read "Using Dropbox or Carbon Copy" in the built in Help under the Backing Up category.

An error will be displayed at startup if the data files have been moved outside the Studio Organizer folder.

Added a confirmation dialog box to the Finish button when transferring files or attendance.

Fixed a bug in the Inventory module. An error message is not longer displayed when inserting photos of inventory items.

The Attendance Checklist now includes small student photos next the to students name. To view the checklist, go to the Style, Classes and Attendance screen and select "Checklist" from the drop down menu below the Check In button. Single click the Check In button, then select a class. You'll now see the checklist, which includes students photos.

Fixed a bug which caused the access level displayed on the Main Menu to always display Admin, even when the access level was Staff.

Fixed a bug which caused the Points Remaining on the Expiration and Eligibility folder tab of the Style Detail screen to remain empty.

Fixed a bug which caused the Test List to display "No Found Records" when there are eligible students.

Corrected a bug which would display a blank window if "Student ID cards" is entered in the drop down menu below the Print button on the Student Info screen.

Changing your school name or address is now faster. Select Change School Address from the Help menu, print, sign and date the form. Scan the form, or take a photograph of it, then attach it to an email addressed to tech@studioorganizer.com.

Added more detailed information to the email created when you click the Support button. Please be sure to use the Support button each time you submit a question to Technical Support.

Removed the "Save to File -> Excel" command from the File menu.
Please use the Export Files command.

Changes to Disable Master Password scripting and messages.

When viewing the modify Student ID cards screen, the Format menu is now available in the menu bar at the top of the screen.

Changes to printer settings that will hopefully stop HP some printers from automatically setting themselves to double sided printing.

Macintosh Lion OS X
Updates the Macintosh runtime of FileMaker Pro to 11v04. Includes the following OS X Lion only bug fix: Addressed an issue with some date field formats showing Asian characters. The Studio Organizer is Lion compatible.

After printing Avery 5361 ID cards, all student ID cards are no longer displayed. Only the Found Set that was printed is displayed.

Fixed the drop down menu for the 5th Custom Text Field.

Added the Expiration and Last Test Date to the sticky note that appears when the cursor is held over the Style name on the Styles, Classes and Attendance screen.

If spaces or returns are entered after the First or Last Name is entered, they are deleted when the field is exited.

Fixed the Duplicate button on the Edit a Rank (or Level) screen.

Fixed the Duplicate button on the Staff screen.

If creating or viewing a Note from the Staff screen, a warning dialog will appear if the staffer does not have a password. Please be sure to read the School Setup tutorial and create your own passwords.

Added internal link numbers to Notes entry screen.

Many changes to the Transferring Files and Updating scripts so if files aren't in exactly the right place, things will be cleaned up accordingly. This includes correcting errors in the name or location of the Student Photos folder if any updating or transferring errors occur.

Added a delete button to the Passwords & Access folder tab of the Staff screen.

Revised versions of This is Your Brain and Lessons from the Road are included in the Free eBooks folder. If you haven't read this yet, please do!

After clicking the Finish Updating button, if you receive a message stating:
"The file '_5vXX' could not be opened. (Not Found)"
click OK, then Cancel in the Open dialog box that follows.
(XX is the previous version # of the Studio Organizer you were using.)

Added A4 mailing and bar code labels. The Letter Size you have selected on the Settings folder tab of the School Info screen is used when creating mailing or bar code labels. If you have US Letter selected, the labels page will be formatted for 30 labels on a 8.5" x 11" sheet. If you have A4 selected, the labels page will be formatted for 30 labels on a 210 × 297 millimeter (8.27" x 11.69") sheet. Some printers may not print the last row of labels because it's too close to the edge of the paper.

Fixed the Replace buttons (green check marks) on the Rank Entry screen.

Numerous revisions to the tutorials and updated the built in Help.

Fixed the text on the student ID cards when selecting a Custom field.

Fixed the sorting order of the Birthday report.

Added Finland to the list of supported countries.

Fixed a bug which displayed an error when printing 5361 ID cards and selecting option 3. Also when printing 5361 ID cards to a partial page, the unused ID cards are now completely blank -- just to save a little bit of ink.

Added "View as Table" to the View menu for attendance reports.

Added the Student Number field to attendance reports.

The text on the Main Menu stating the School Setup tutorial has not been printed will now clear if the tutorial has been printed. This was a short lived attempt to remind folks to read the tutorials -- only because doing so really, really helps. But the message turned out to be annoying to users, and that's certainly not the goal. Sorry for the inconvenience.

Removed the error message stating updating or transferring files was unsuccessful if attendance counts differ by 1. This means a blank record had been deleted.

Created a third variation of the Test List report with more details. This version of the report is called Detailed, the original is called Standard, and there's also a Brief version.
To create the Test List, go to the Styles, Classes and Attendance screen and set the drop down menu below the Promote button to Test List, then single click the Promote button. To create this report for students attending today's class, select the Class Name on the Report Options screen and enter 0 in the Days Since Last Class field.

Added the total points possible, completed and uncompleted by Style to the Points folder tab of the Style Details screen.

Adjusted Time Card report to prevent text clipping.

Added Bermuda to list of supported countries. Welcome!

If you're updating from Version 5v08 or earlier please note:

• Do not run the Backup Wizard more than once. On some operating systems this may cause the backup folder to be deleted.

• If you receive an error message stating a _5vXX.tso file could not be found, click OK then Cancel in the Open File dialog box and the updating/transferring will continue. This may need to be done twice.

This update is for both Macintosh and Windows users and contains all previous updates. Please be sure to read the version history for 5vb9 and 5vc9.

By popular demand added a "Do Not Create Backup Folder on Desktop" preference to the General folder tab of the Preferences screen. The default is unchecked.

Changed the name format of the backup folder created on the Desktop to accommodate Windows XP 5.1 users. Backup folders are now named "tSo Backup XX" where XX is a unique number.

Since Avery is no longer making the 5361 ID cards with perforations between the cards, users can now print on sheets that have already had one or two ID cards printed on them. When viewing the 5361 ID cards, just click the Print button, then select the number of the first available ID card on the sheet.

Avery 5361 ID cards are now sorted by name when printed.

This update uses the FileMaker Pro 11v03 Runtime engine which corrects some printing problems.

Network users: Please be sure to download and install this free FileMaker Pro update from www.filemaker.com.

This is a Windows Only Update

Changed the name of the duplicate backup folder created on the Desktop to accommodate Windows XP 5.1 naming conventions and changed the wording of the error message if the folder cannot be created.

Added a warning message to the Main Menu if the School Setup tutorial has not been printed. (If you have already printed the School Setup tutorial you can remove this message by clicking the Tutorials button, then starting to print the School Setup tutorial, but clicking Cancel in the Print dialog box presented by your printer software.)

Windows Operating System Workaround

Some Windows OS users have reported being unable to launch the software after a crash. The workaround to this is to NOT launch the software using a shortcut. Instead open the Data folder inside the Studio Organizer folder and double click the Studio Organizer 5vXX.exe application file. Please use only the Master account name and password when prompted.

Once the software reopens, a consistency check will be performed to scan for corruption. Shortcuts and other passwords can then be used after the software has successfully opened.

This bug may be a FileMaker Pro 11 issue, or a Windows operating system issue, it's not known where the problem lies. It's likely to remain unresolved since experience has taught Microsoft will blame FileMaker Inc., and FileMaker Inc. will blame Microsoft.

This is a Windows Only Update

Changes to Registration Code scripting.

More changes to Age calculations when using the dd/mm/yyyy format.

Fixed a bug which might cause advance check ins to record an incorrect rank.  

Fixed a bug which would cause the Student Info and other buttons on the left to disappear.

Windows Operating System Workarounds

Worked around a Windows OS bug that would delete the backup folder if the Backup Wizard was run twice. Backup folders now include the time of backup in a hh.mm.ss format and users can now create more than one backup folder on their desktop per day.

Some Windows OS users have reported being unable to launch the software after a crash. The workaround to this is to NOT launch the software using a shortcut. Instead open the Data folder inside the Studio Organizer folder and double click the Studio Organizer 5vXX.exe application file. Please use only the Master account name and password when prompted.

Once the software reopens, a consistency check will be performed to scan for corruption. Shortcuts and other passwords can then be used after the software has successfully opened.

This bug may be a FileMaker Pro 11 issue, or a Windows operating system issue, it's not known where the problem lies. It's likely to remain unresolved since experience has taught Microsoft will blame FileMaker Inc., and FileMaker Inc. will blame Microsoft.

Minor changes to updating scripting. When updating or transferring files between computers if you receive an error message stating a _5vXX.tso file could not be found, click Cancel in the Open File dialog box and the updating/transferring will continue. If after updating/transferring is complete, you receive an error message that attendance counts are off by 1, the means a blank attendance record has been deleted. Please disregard this error message.

Fixed drop down menus for custom fields.

Drop down menu for prefix on the Staff screen is now self populating.

Removed the red X on the Passwords & Access folder tab of the Staff screen.
Please delete passwords from the Passwords & Access screen.

Modified date of birth fields to prevent accidentally entering too many characters.

IMPORTANT
When updating or transferring files between computers if you receive an error message stating a _5vXX.tso file could not be found, click Cancel in the Open File dialog box and the updating/transferring will continue. If after updating/transferring is complete, you receive an error message that attendance counts are off by 1, the means a blank attendance record has been deleted. Please disregard this error message.

Fixed a bug which caused the Rank lists to incorrect display on the Style Details screen if switching records using the blue arrow buttons.

Fixed the 'Assigned to' drop down menu on the Notes & Follow ups entry screen so Staff members can assign notes to other staff members. Each staff member must have a unique password.

Added a Student Points report. Go to the Reports menu, select Student Info, then click on Student Points OR go to the Style Details screen, click on the Points folder tab, click on any Point. This displays the Edit a Point screen. Click the Print button.

Added these Merge Fields to the Attendance Greeting screen:

<Currency Symbol>
<Last Missed Payment Date>
<Last Payment Date>
<Max Days Past Due>
<Next Payment Date>
<Person Responsible>
<Total # of Invoices>
<Total # of Past Due>
<Total # of Payments>
<Total # of Unpaid>
<Total Invoices Amount>
<Total Past Due Amount>
<Total Payments Amount>
<Total Unpaid Amount>

Changed the field widths on the Styles, Classes and Attendance screen to prevent overlapping.

Also on the Styles, Classes and Attendance screen, the style and level names as well as the list of classes a student is enrolled in has been redesigned to display long entries by reducing their point size.

Fixed a bug on the Points Entry screen which caused errors when finding by student name.

Fixed an error which would cause network guests to not be able to Quit/Exit.

Attendance check in double checks the rank name and number.

Fixed a bug which would cause attendance check in to pause if attendance check in was started on another networked computer.

Fixed networking file paths for smoother opening across the network.

Fixed an attendance check in bug which allowed a student to select a higher class # than displayed on the pick list.

Fixed an error which caused birthdays to appear in the wrong format when using the dd/mm/yyyy date format.

Changed the default setting for sending tech support emails to "My Computers Clipboard."

Removed the error message that appeared after clicking the New button on the Student Info screen if no styles or classes had been created.

Corrected a registration bug which could incorrectly state your Registration Code had expired.

Fixed a bug in the Time Card report which would cause ?'s to appear in the total field of manually entered time card entries.

Fixed a bug which would prevent editing time card entries when logged in with the Master password.

Updated Support email contents.

Updated the free eBook Lessons from the Road.

Fixed a bug which caused the blue arrow buttons to incorrectly display a letter.

The background colors of fields on the attendance check in log are inverted if the date of attendance is not the current date. This provides a visual clue for spotting check ins not created on the current date.

Added the day name to the attendance date sticky note. Hold the mouse over an attendance date or time field on the Styles, Classes & Attendance screen and the sticky note will appear. This has also been added to the date field on the Style Details screen.

 

FileMaker Pro 11v02 Update
The Studio Organizer was built using FileMaker Pro Advanced 11. FileMaker Inc. has updated their software, and this version of the Studio Organizer uses that update.

Network users running FileMaker Pro 11v01 please visit www.filemaker.com to update your software to version 11v02.

Stripe colors on Student ID cards can now be changed on the Edit Stripe Color folder tab.

Added Change School Info button to School Info screen and the Help menu.

Minor changes to the software license.

Revised Smart Support WIzard and upgrading error messages to better assist Martial Arts Organizer 4 upgraders who have skipped the Upgrading Instructions.

All of the tutorials and manuals have been revised.
Click the Tutorials button on the Main Menu and print 'em!

Updated the Smart Support Wizard to check the length and contents of tech support inquires. The goal is to help users provide detailed information quickly and easily.

Duplicated inventory records now have a unique inventory #.

Users can now use their own student numbering system. There's a now a Next Student # field on the Defaults folder tab of the Preferences screen.
Type in a number, and the next student record created by clicking the New or Duplicate buttons on the Student Info screen will use this number. Only numbers are allowed.
Or you can leave the field alone and the default student numbering system will be used.

Cleaned up the Test List reports. Added Points.

Changes to Duplicate button on Student Info screen.

Changed dialog boxes when modifying passcodes.

Fixed the mislabeled Edit Attendance Wizard screen.

Added merge fields for points possible, completed and uncompleted that can be added to form letters or the attendance greeting.

There is an anti-tampering feature in the software that will lock the software if the date setting on your computer has been rolled back to a previous date. Please do not change the date setting on your computer to a future date then open or use the Studio Organizer.

Changed file designators to allow Martial Arts Organizer 4 users to more easily upgrade. The down side is users that have data in the Studio Organizer 5v01 will have to have tech support reset their data files in order to update beyond version 5v01. This is very quick and easy to do. Just go to the Wizards menu and select Backup Snapshot. This will create a dated backup folder on your Desktop. Compress and email this folder to tech@StudioOrganizer.com. Your files will not be opened, only a file setting will be modified. Your files will then be returned to you very quickly so you can update to version 5v02. Turn around time will be very fast, so don't worry about being without your data for too long. Sorry for the inconvenience, this will only be necessary when updating from version 5v01.

Updated Windows installer to prevent "side by side" or "application configuration" errors when launching the software.

Added names of files inside the Studio Organizer folders to the information provided when using the Smart Support Wizard.

Minor modifications to reports. All reports can now be viewed in a spreadsheet format. See Customizing a Spreadsheet Style Report in the built in Help.

Completed final edits of School Setup & Working with Data tutorials.
The Guided Tour will be revised in the next update.

Changes to updating and upgrading scripting.

Added Ecuador to the list of countries on the School Info screen.

Here it is! The first version of the fifth generation of the software that been sold to over 1400 martial arts schools around the globe.

The tutorials have been updated, but only the School Setup tutorial has been completely proofed and polished. Print it! The other tutorials need just a bit of polish and proofreading, so don't print them just yet. They'll be updated in the very near future.

Martial Arts Organizer 4 users: Want to see what's been changed since Version 4v44? See the New Features page.

Click here for instructions for upgrading from Martial Arts Organizer 4 to the Studio Organizer.